Communication, Events, Graphic Design & Website Content at the University Libraries: Event planning

Libraries IT coordinates the "checking out" of audio/visual equipment used for presentations, instruction and other events. To ensure the equipment is available for your event, a minimum of five days prior to your event--submit a Libraries IT Footprints ticket with the following information: 

• Date(s) and time(s) of the event
• Exact location of the event
• Equipment needed
• Any training that will be needed on how to use the equipment
• For events with many presenters (e.g. national events)--will someone from Libraries IT be needed to attend and assist with technology? 

Available equipment: 

• Projector/Screen
• Mobile LCD carts with computer
• Mobile LCD cart with HDMI 
• Presentation laptops
• Sound system 
• Microphone stand 
• Presentation clicker

University Libraries has the following materials available for use in events and programs: 

Event supplies stored in LLS 221A & LLS 221C

• Sign holders (8 1/2x11 & 11x17)
• Reusable "Reserved for a special event" signs
• Folding chairs/chair carts
• Stanchions 
• Projector/Screen
• Mobile LCD carts with computer
• Mobile LCD cart with HDMI 
• Sound system 
• Microphone stand 
• Presentation clicker

Event supplies stored in LLS 219

• Catering Cart 
• Podium
• Skirted, rolling trash can
• Rolling coat rack 
• 3 cocktail tables and tablecloths 
• Display easels (table top & standing)
• Libraries tablecloths
• Popcorn popper
• Cooler

Refreshment supplies stored in Compton Room: 

• Cambros
• Coffee percolaters
• White tablecloths 
• Serving supplies 

Due to health safety concerns, all food served on campus must be furnished by a University of Nebraska-Lincoln contracted food caterer or from the list of approved food providers (maintained by Risk Management and the Nebraska Unions).